the constitution

1. NAME
The name of the Club will be the Dumfries Camera Club

2. OBJECTS
The object of the club shall be to afford facilities for practicing the science, art and craft of photography.

3. DATE OF THE ANNUAL GENERAL MEETING
The Annual General Meeting shall be held towards the end of every Club season.

4. NOTICE CALLING GENERAL MEETING
Ten days notice of every General Meeting specifying the place, day and hour of the meeting, and the general nature of the business, shall be given to the members. The accidental omission to give such notice to, or the non-receipt thereof by, any member, shall not invalidate any resolution passed at such meeting. No notice need be given of any adjournment of a General Meeting.

5. EXTRAORDINARY GENERAL MEETING
The Executive Committee at any time, and the Secretary shall when requested in writing by ten or more members, call an Extraordinary General Meeting.

6. QUORUM GENERAL MEETING
Ten members personally present shall be called a quorum for a general meeting.

7. NOTICE OF MOTION
a) Any members desiring to submit a motion to a general meeting shall give notice thereof in writing to the Secretary not less than seven days prior the date of such general meeting.
b) Relevancy of Amendments. All amendments shall be relative to the motion and any questions as to relevancy shall be determined by the Chairperson.
c) The Proposer or Seconder of an amendment which has been rejected by the meeting shall not propose or second any further amendments to the original motion except with the sanction of the Chairperson.

8. CHAIRPERSON'S CASTING VOTE
In the case of an equality of votes at any general meeting, or at any meeting of the executive committee, the Chairman shall have a casting vote in addition to his vote as a member.

9. MINUTES
The minutes of general meetings shall be open to the inspection of members at any general meeting.

10. CONSTITUTION OF EXECUTIVE COMMITTEE
The ordinary business of the Club shall be transacted by an Executive Committee consisting of four office bearers (President, Vice President, Secretary and Treasurer), the Immediate Past President and a number of committee members, as decided upon by the members present at the AGM.

11. ELECTION OF OFFICE BEARERS AND HONORARY MEMBERS
a) All office bearers and members of committee shall be elected annually.
b) An honorary auditor shall be elected at the AGM.
c) The office of President shall not be held by the same person for more than 2 years consecutively.
d) Honorary Members and Honorary Life Members, who shall be entitled to all privileges of membership, without payment of an Annual Membership Fee, except that of voting at general meetings of the Club, may be elected at the AGM. Unless elected for life, such honorary members shall be subject to re-election at each AGM.

12 VACANCY ON EXECUTIVE COMMITTEE
Any vacancy on the Executive Committee occurring during the year may be filled by the Executive Committee who shall have the power to appoint a member to discharge the duties of such officer until the next AGM.

13. MEETINGS OF EXECUTIVE COMMITTEE
The Executive Committee shall meet as often as may be necessary. Four members personally present shall form a quorum.

14. POWERS OF EXECUTIVE COMMITTEE
a) The Executive Committee shall have control of the finances of the Club and shall be responsible for the general management of the affairs of the Club.
b) The Executive Committee shall appoint from their number Conveners of Sub-Committees for the discharge of specified duties; such Conveners shall have power to co-opt and appoint members for service on such sub-committees.
c) The Executive Committee shall appoint from their number such positions as they feel appropriate for the successful running of the business of the Club e.g. internal and/or external competition secretaries and syllabus secretary.

15. ANNUAL SUBSCRIPTIONS
a) All subscriptions of any member and fees for the financial year commencing the 1st April shall be paid not later than 31st October.
b) If the annual subscription is unpaid on 31st October he/she may, at the discretion of the Executive Committee, be deemed to have resigned his/her membership.
c) The annual subscription may only be varied by resolution at an AGM.

16. HONORARY PRESIDENT/HONORARY VICE PRESIDENT
The Executive Committee shall have authority to appoint an Honorary President and Honorary Vice President who shall not by virtue of that office be entitled to a seat on the Executive Committee or to take part in the management of Club.

17. COMPLAINTS
Any complaint against a member shall be dealt with by the Executive Committee who, after giving the member an opportunity of being heard in answer thereto, may dismiss the complaint or caution, suspend or expel the member.

18. AMENDMENT OF CONSTITUTION
No addition or alteration to these Rules, except for minor corrections and clarifications, shall be made except by a general meeting. Notice of any proposed amendment or addition must by given to the secretary in accordance with the provisions of Clause 7(a) supra. All such motions must be clearly specified in the notice thereof together with the names of the Proposer and Seconder. The constitution should be available to all members on request.

19. CLOSURE OF DUMFRIES CAMERA CLUB
In the advent of the closure of Dumfries Camera Club the executive shall ensure that all the assets shall be passed on to other non-profit making organizations.

(REVISED 10TH JUNE 2004)